The Best Dental CRM to Attract Patients, Reduce No‑Shows, and Grow Lifetime Value
CRMforDental brings patient acquisition and patient experience together—appointments, reminders, treatment plan follow‑ups, payments, and reviews—powered by GoHighLevel. It’s like hiring a front‑desk team that never forgets a follow‑up.
No credit card • HIPAA‑friendly workflows • Web, iOS & Android
Today’s wins: 22 new leads • 14 bookings • 9 recalls scheduled • 31 reviews requested
+38%
New Patients
‑32%
No‑Shows
2.6×
Review Velocity
$210k
Annual Upside*
*Illustrative example for a 3‑chair practice adding 18 patients/month at $975 avg first‑year value.
Why Dentists Need Dental CRM Software (Not Just a PMS)
The Hidden Friction
- Leads scattered between phone calls, forms, and ads
- Missed or late follow‑ups on treatment plans
- Recall and hygiene reminders sent inconsistently
- No‑shows from weak reminder flows
- Too few 5‑star reviews to outrank nearby clinics
What It Costs
- Lower case acceptance & lost implant/invisalign revenue
- Idle chair time and stressed front desk
- Poor recall rates and weak patient lifetime value
- Wasted ad spend from slow response times
How CRMforDental Fixes It
- Unified inbox for calls, SMS, email & chat
- Automated sequences for recalls & treatment follow‑ups
- Self‑booking links with multi‑channel reminders
- Review booster & referral loops
- Attribution & pipeline visibility for owners
Everything a Modern Dental CRM Should Do
Built on GoHighLevel, CRMforDental unifies patient communications, marketing, scheduling, payments, and reputation. It complements your practice management system (PMS) by handling patient acquisition and retention with automation.
Unified Patient Inbox
Calls, texts, emails, and web chat in one thread per patient—so any team member can see history and help immediately.
- Missed‑call text‑back and voicemail‑to‑text
- Smart routing by campaign or specialty (ortho, perio, implants)
- Contact timelines with notes & files
Appointments & Recalls
Self‑booking calendar links, reschedule flows, and automated reminders reduce no‑shows and smooth the schedule.
- SMS/email reminders with 2‑tap confirm
- Recall campaigns for hygiene & checkups
- Waitlist & cancellation backfill
Treatment Plan Follow‑ups
Automated education & financing CTAs keep patients moving from consultation to acceptance.
- Good‑Better‑Best quotes with attachments
- Sequence nudges for implants, Invisalign, whitening
- Tasking for front desk & coordinators
Payments & Financing
Collect deposits, send pay‑by‑link invoices, and surface financing offers for larger cases.
- Stripe & QuickBooks‑friendly exports
- Card on file & payment reminders
- Membership/plan renewals
Reputation & Referrals
Request Google reviews after every visit. Capture unhappy feedback privately and turn promoters into referrals.
- Review filtering & reply templates
- Referral links & tracking
- Leaderboard by provider
AI Receptionist (Optional)
An AI caller answers FAQs, qualifies leads, and books appointments after hours so your books keep filling while you sleep.
- After‑hours coverage & weekend leads
- Instant self‑booking links
- Conversation summaries saved to patient
Integrations
Google, Facebook, Stripe, QuickBooks, Zapier, forms, and spreadsheets. Import your patient list in minutes. Keep your existing number or port it.
How CRMforDental Works (3 Simple Steps)
Start Your Trial
Create your account with our GoHighLevel link and choose the Dental template pack. Pipelines, reminders, and review flows are pre‑loaded.
Import & Connect
Import your patient list, connect phone & email, add a booking link to your site and Google Business Profile.
Automate & Grow
Turn on recall & treatment follow‑ups, review requests, and payment reminders. Watch chair time and case acceptance trend up.
What’s in the Demo
- Lead capture from forms, ads, and calls
- Front‑desk workflow for booking & reminders
- Treatment plan follow‑up automations
- Review booster & referral loop
- Attribution and pipeline reporting
Simple Plans, Real ROI
All plans include CRM, automations, calendars, and review engine. Add AI receptionist anytime.
Starter
$97/mo
- 1 location
- Unified inbox & 2‑way messaging
- 1 calendar + booking links
- Review requests & templates
Growth
$297/mo
- Everything in Starter
- Multiple calendars & pipelines
- Automations for recalls & treatments
- Advanced reporting & forecast
Pro + AI
$497/mo
- Everything in Growth
- AI receptionist add‑on
- After‑hours booking coverage
- Priority templates & support
Estimate Your ROI
See how automation lifts patient revenue.
Included Templates
- New patient intake & qualification
- Recall & hygiene reminder sequences
- Treatment plan follow‑ups (implants, ortho, whitening)
- Missed‑call text‑back + AI receptionist
- Review booster (Google & Facebook)
Dental CRM Comparison
How CRMforDental (GoHighLevel) compares to common practice tools. Always verify pricing & features directly.
| Feature | CRMforDental (GoHighLevel) |
RevenueWell | Solutionreach | Weave |
|---|---|---|---|---|
| All‑in‑one CRM + Marketing | ✓ | Partial | Partial | Partial |
| Automations & Pipelines | ✓ Advanced | Medium | Medium | Basic |
| AI Receptionist | ✓ (add‑on) | — | — | — |
| Review Engine | ✓ Built‑in | Add‑on | Add‑on | Add‑on |
| Price | $$ | $$$ | $$$ | $$ |
| Marketing Attribution | ✓ Deep | Limited | Limited | Limited |
| Customization | ✓ High | Medium | Medium | Medium |
Case Study: Fewer No‑Shows, Higher Case Acceptance
Clinic: BrightSide Dental (3 chairs)
Challenge: No‑shows on hygiene and slow treatment plan follow‑ups. Review count lagged nearby practices.
Solution: Implemented CRMforDental with unified inbox, recall & treatment pipelines, automated reminders, and review booster. Added AI receptionist for evenings.
Results (90 days):
- No‑shows down 30%
- Case acceptance +9.1%
- Google reviews +188 (4.9★)
- Average response time from 2h → 7m
“Our front desk isn’t chasing voicemails anymore. Patients confirm by text, recalls fill up, and big cases don’t slip through.”
What Dentists Love
- Every conversation and reminder in one place
- Attribution to see which ads drive chair time
- Automation handles the repetitive follow‑ups
What Patients Notice
- Clear confirmations and reschedule links
- Friendly education sequences for big cases
- Consistent post‑visit check‑ins and review requests
Dental CRM: Complete Buyer’s Guide for Growing Practices
What Is a Dental CRM?
A dental CRM (customer relationship management) platform organizes leads, patients, communications, appointments, follow‑ups, payments, and reviews in one place. Unlike a traditional practice management system (PMS) that focuses on scheduling and charting, dental CRM software is built to drive growth: faster response times, higher recall rates, stronger case acceptance, and more 5‑star reviews that power local SEO.
Benefits of Dental CRM Software
- Quicker responses: All new patient inquiries show up in a unified inbox with SMS, email, and call logging.
- Fewer no‑shows: Multi‑channel reminders and confirmations reduce last‑minute gaps.
- Higher case acceptance: Nurture sequences educate patients and surface financing.
- Better recall: Hygiene reminders and reactivation flows keep your chairs full.
- More reviews: Automated review requests after every visit improve rankings and trust.
- Clear ROI: Attribution shows what channels and keywords drive booked visits.
Key Features to Look For
- Unified conversations: Calls, texts, emails, and chat in one patient thread.
- Smart scheduling: Self‑booking, reschedule links, reminders, and waitlist backfill.
- Treatment follow‑ups: Templates and sequences for implants, ortho, whitening, and general dentistry.
- Payments & memberships: Pay‑by‑link, card on file, and membership plan renewals.
- Reputation engine: Review requests, reply templates, and referral incentives.
- Reporting & attribution: Track source → appointment → case acceptance → revenue.
- Mobile app: Staff can message, note, and confirm from anywhere.
Dental CRM vs. PMS (and Why You Want Both)
Your PMS is the system of record for charts, insurance, and clinical workflows. Your dental CRM is the engine that fills the schedule and nudges patients through the journey. Together they eliminate gaps: CRM captures interest and compels action; PMS documents treatment and clinical details.
Implementation Roadmap (Weeks 1–4)
Week 1: Start trial, install Dental template pack, import contacts, connect phone/email, create calendars.
Week 2: Build pipelines (New Patient, Recall, Treatment), define stages, add triggers.
Week 3: Launch review booster, set recall cadences, add missed‑call text‑back.
Week 4: Train team, go live, measure response times, recall rate, and case acceptance.
Local SEO Tips for Dentists
- Add your booking link to your Google Business Profile and website header.
- Publish service pages (implants, Invisalign, whitening, emergency, pediatric, sedation).
- Embed a Google map with service area and schema; keep NAP consistent.
- Use patient photos (with consent) and ask for photo reviews to boost authenticity.
- Post monthly promos for hygiene and whitening during slower periods.
Frequently Asked Questions
Is CRMforDental a separate platform?
CRMforDental is a curated GoHighLevel configuration and template pack tailored for dental clinics. You get GoHighLevel’s battle‑tested platform with dental‑specific pipelines, reminders, and review flows.
Can we keep our phone number?
Yes. Port your existing number or forward it during transition. Calls and texts log to the patient timeline.
Does it work with QuickBooks?
Yes. Export invoices and payments and accept cards via Stripe.
Is it HIPAA compliant?
We follow HIPAA‑friendly workflows. For protected health information, consult your compliance advisor and enable appropriate safeguards within your account.
Is there onboarding for staff?
Yes. Onboarding videos and checklists help your team start in under an hour.